Space Usage

The Usage Analytics Dashboard provides a consolidated view of how meeting spaces are booked and occupied across the organization. It helps IT, Facilities, and AV teams understand space utilization patterns, identify inefficiencies such as ghost bookings, and drill down into room-level usage trends using consistent filters and visualizations.

You can view Usage Analytics Dashboard by navigating to Reports > Space Usage.

Organization Selector

Displays the currently selected organization.

  • Switching the organization reloads the space hierarchy

  • All metrics, charts, and visualizations update to reflect the selected organization

  • Visible only to users with access to multiple organizations

View Toggle: Space / Space Collections

Allows switching between two contextual views:

  • Space – Uses the Space Manager hierarchy

  • Space Collections – Uses predefined logical groupings of spaces

The selected view determines how the space tree is structured and how selections behave.

Space Tree

Displays a hierarchical tree based on the selected view.

Space View

  • Supports hierarchical selection from Building > Level > Room

  • Users can select Buildings, Levels, or individual Rooms

  • Selecting a parent includes all child spaces

  • Partial selections are shown when only some child spaces are selected

  • Selection is limited to a single building at a time

Space Collections View

  • Displays a list of Space Collections

  • Users can select one or more collections

  • Selection filters analytics to spaces included in the selected collections

Space Search

Allows searching within the currently active view (Space or Space Collections).

Date Range Selector

Controls the time period used for all metrics and charts.

Available options:

  • Last 1 day

  • Last 7 days.m, mokmp. m, mmmmmmmmmmmmmm

  • Last 30 days

  • Custom date range

All dashboard components update when the date range changes.

Summary Cards

Display high-level utilization metrics aggregated across the selected scope.

Metrics Shown

  • Total Bookings – Total booked hours in the selected time range

  • Average Booking Utilization % – Ratio of booked hours to potential hours

  • Average Occupancy % – Ratio of occupied hours to total hours

  • Booking vs Occupancy Gap % (Ghost Bookings) – Difference between booked and occupied hours

Each card reflects the current organization, space selection, and date range.

Bookings vs Usage Chart

Chart Overview

Displays a horizontal, hourly comparison of booking and occupancy data across selected spaces.

Data Layers

  • Booked – Outlined bars representing booked hours

  • Occupied – Solid bars representing actual occupancy

  • Unbooked Use – Patterned bars indicating occupancy without bookings

Each row represents a room, and each column represents an hour.

Time Slider

Controls the visible time window for chart analysis.

  • Users can view up to 8 hours at a time

  • Dragging the slider updates the visible range

  • Affects only chart visualization, not summary metrics or global filters

Hover Interaction

Hovering over a bar segment highlight:

  • The corresponding room

  • The same hour across related charts

The highlight is temporary and resets on mouse out.

Tooltips

Hovering over chart elements displays contextual details including:

  • Room name

  • Hour

  • Booked duration

  • Occupied duration

  • Unbooked usage (if applicable)

People Count Chart

Chart Overview

Visualizes hourly capacity versus actual occupancy for each selected room.

Data Layers

  • Capacity – Light or outlined bars

  • Occupied (People Count) – Solid bars representing actual presence

The chart helps assess capacity alignment and identify over- or under-utilized spaces.

Time Slider Synchronization

The People Count chart is synchronized with the Bookings vs Usage chart.

  • Adjusting the time slider updates both charts simultaneously

  • Time slider behavior is consistent across both visualizations

Cross-Chart Highlighting

Hovering over data in either chart highlights the corresponding room and hour in the other chart, enabling quick correlation between bookings and actual occupancy.